Title
Airfield Lighting Controls and Monitoring Systems Preventative Maintenance and Repair Contract - RFA 24-0052 - Request for Award (Ordinance S-50287)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with ADB Safegate Americas, LLC (ADB Safegate) to provide preventative maintenance and repair services for ADB Safegate's airfield lighting control and monitoring systems (ALCMS) for the Aviation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will be up to $1.3 million.
Report
Summary
The Aviation Department has Federal Aviation Administration (FAA) approved and certified ALCMS systems located at Phoenix Sky Harbor International, Phoenix Deer Valley, and Phoenix Goodyear Airports. The ALCMS systems are required to maintain compliance with federal regulations and are proprietary systems to ADB Safegate. This contract will provide preventative maintenance, repairs, and technical support services to ensure the systems maintain compliance with the federal airport lighting equipment certification program.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on Special Circumstances - without competition - restrictive specifications, as the ALCMS systems are proprietary to ADB Safegate and must be maintained by ADB Safegate trained technicians.
Contract Term
The contract will begin on or about Nov. 1, 2023, for a five-year term with no options to extend.
Financial Impact
The total contract value will be up to $1.3 million for the five-year contract term.
Funding is available in the Aviation Department budget.
Location
Phoenix Sky Harbor International Airport, 2485 E. Buckeye Road,
Phoenix Deer Valley Airport, 702 W. Deer Valley Road,
Phoenix Goodyear Airport, 1658 S. Litchfield Road, Goodyear, Ariz.
Council Districts: 1, 8, and Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.