Title
Phoenix Sky Harbor International Airport Public Address System Replacement - Engineering Services - AV26000056 (Ordinance S-53071) - District 8
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with TLC Engineering Solutions, Inc. to provide engineering services that include design, construction administration, and inspection for the Phoenix Aviation Public Address System Replacement project. Further request to authorize to execute amendments to the agreement as necessary and within the City Council-approved expenditure authority as provided below. The City Controller is authorized to disburse funds related to this item. The fee for services will not exceed $2 million.
Further request to authorize the City Manager, or his designee, to take all actions that are necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design, and construction of the project. The utility services include electrical, water, sewer, natural gas, telecommunication, cable television, and railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code Section 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise would be prohibited by Phoenix City Code Section 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of the project is to replace the aging Public Address System (PAS) in Terminal 3 and Terminal 4; to implement a new PAS in the Rental Car Center (RCC), which currently does not have a PAS; and to integrate the new airport PAS into the existing announcement system at six separate PHX Sky Train stations at Phoenix Sky Harbor International Airport.
TLC Engineering Solutions, Inc.'s services include designing updated public address zones, speaker layout, wiring, and all necessary equipment configuration. TLC Engineering Solutions, Inc. will design all necessary equipment, including head-end electronics, new paging stations, microphones, ambient microphones, and end-of line devices. At the RCC, the scope of work includes designing and installing the new PAS, including speakers and cabling. For PHX Sky Train station platforms, the scope of work includes designing the new PAS to integrate with the existing PHX Sky Train platform annunciation system.
Procurement Information
The selection was made using a qualifications-based selection process set forth in Section 34-603, Arizona Revised Statutes (A.R.S.). According to Section 34-603(H), A.R.S., the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Seven firms submitted proposals and are listed below:
Selected Firm
Rank 1: TLC Engineering Solutions, Inc.
Additional Proposers
Rank 2: Faith Group, LLC
Rank 3: McFarland-Johnson, Inc.
Rank 4: VBFA-BNA Corporation dba Resolut Group
Rank 5: Salas O'Brien Engineers, Inc.
Rank 6: NV5 Consultants, Inc.
Rank 7: Level 7 Technologies LLC dba Aspen Technologies LLC
Contract Term
The term of the agreement is five years from the issuance of the notice to proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for TLC Engineering Solutions, Inc. will not exceed $2 million, including all subconsultant and reimbursable costs.
Funding is available in the Aviation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the termination of the agreement.
Location
2485 E. Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Managers Frank McCune and Amber Williamson, the Aviation Department and the City Engineer.