Title
Aviation Department Electric Utility Master Plan - Engineering Services - AV09000104 (Ordinance S-51506) - Districts 1, 8 & Out of City
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with RS&H, Inc. to provide engineering services that include planning, assessment, study, programming, and design services for the Aviation Department Electric Utility Master Plan project. Further request to authorize the City Manager, or his designee, to execute amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $1 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design, and construction of the project. Such utility services include: electrical, water, sewer, natural gas, telecommunication, cable television, railroads, and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code section 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code section 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to accommodate a growing demand for energy, ensure reliability, and enhance operational resilience for Aviation Department-controlled facilities. The Aviation Department operates, maintains, and/or coordinates management of aboveground and underground electrical infrastructure throughout its three airports: Phoenix Deer Valley Airport, Phoenix Goodyear Airport, and Phoenix Sky Harbor International Airport. The Aviation Department seeks to develop an Electrical Utility Master Plan (UMP) to establish a clear understanding of the electrical systems at its three airports to aid in the development of short, medium, and long-term projects. The Electrical UMP will not only provide an evaluation of existing conditions with prioritized recommendations for ensuring reliability based on existing needs, but also forecast future electrical demands and provide recommendations for meeting those demands.
RS&H, Inc.'s services include: collecting and reviewing available data on existing conditions; conducting site surveys where as-builts do not exist; developing prioritized recommendations to address insufficient conditions; developing a narrative of the existing electrical systems and incorporating as-built electrical information (e.g., capacity, location, etc.) and applicable new utility data discovered during site surveys into one database; conducting an assessment and preparing prioritized recommendations addressing the needs required to support future programs, services, and equipment; providing recommendations for cost effective ways to use technology for modernization, automation of system monitoring, and outage management; providing probable opinion of cost for equipment procurement, construction, labor, and ongoing maintenance; preparing monthly progress reports; creating and revising the project schedule on a monthly basis; and other services as needed for a complete project.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Four firms submitted proposals and are listed below.
Selected Firm
Rank 1: RS&H, Inc.
Additional Proposers
Rank 2: Kimley-Horn and Associates, Inc.
Rank 3: Stantec Consulting Services, Inc.
Rank 4: The RMH Group, Inc.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for RS&H, Inc. will not exceed $1 million, including all subconsultant and reimbursable costs.
Funding is available in the Aviation Department's Capital Improvement Program budget. This project was procured with anticipation of receiving federal grant funding. Grant funding will not be used for Engineering Services. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
Council Districts: 1, 8, and Out of City
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Inger Erickson, the Aviation Department and the City Engineer.