Title
Auditing Consulting Services Contract - COOP 24-0072 - Request for Award (Ordinance S-50986)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Berry Dunn McNeil & Parker, LLC; Clifton Larson Allen, LLP; Heinfield Meech & Co.; Macias Gini & O'Connell, LLP; MGT of America Consulting, LLC; Public Sector Performance Associates, LLC; UHY Advisors Mid-Atlantic, Inc.; and Weaver and Tidwel, LLP, to provide auditing consulting services for the City Auditor and Finance departments. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $1,571,650.
Report
Summary
This contract will provide City Auditor the ability to periodically request external expertise in the accomplishments of the City's audit plan. Examples of these expert auditing services may include, but are not limited to: grant expenditures, program evaluation, contract compliance, data analytics, application security and control, external and internal network security. Establishing agreements with these consultants will assist City management in meeting objectives, efficiently and ethically managing public assets, and reducing the organization's risk through consultants' independent and objective feedback. In addition, this contract will provide the Finance Department the ability to provide financial accounting and reporting division external expertise for auditing financial statements for the Healthcare Benefit Trust, Long-Term Disability and Risk Management Trust as required by the respective boards in accordance with the accounting principles generally accepted in the United States.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances - Alternative Competition. The contracts were competitively solicited by Maricopa County and awarded through a process that aligns with the City's procurement requirements. This contract includes an extensive list of firms with favorable pricing that provide the City with access to experts in various audit topics related to the City's audit plan.
Contract Term
The contract will begin on or about June 12, 2024 and continue through August 31, 2026 with an option to extend three additional years.
Financial Impact
The aggregate contract value will not exceed $1,571,650 for the five-year aggregate term. Funding is available in the City Auditor and Finance department budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the City Auditor and Finance departments.