Title
ABB Variable Frequency Drives Supply, Installation, Maintenance and Repair Services - Contract Recommendation (Ordinance S-46739)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with ThermAir Services, LLC (ThermAir) for supply, installation, replacement, maintenance and repair services for ABB Variable Frequency Drives (VFDs) for the Aviation, Phoenix Convention Center, and Water Services departments, in an amount not to exceed $1,205,000 for a five-year aggregate contract term. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This contract will supply VFDs and provide full services including installation, replacement, maintenance and repair to the airport and City facilities. VFDs are special components for water handling and large Heating, Ventilation and Air Conditioning systems to regulate and reduce energy consumption based on the actual cooling needs. The Aviation, Phoenix Convention Center and Water Services departments require a qualified contractor to perform factory-trained services to meet daily operational needs.
Procurement Information
An Invitation for Bid (IFB) 20-031 was conducted in accordance with Administrative Regulation 3.10. One bid was received on April 29, 2020 from ThermAir. The offer was evaluated based on minimum qualifications, price, responsiveness and responsibility to provide the required goods and services. The offer from ThermAir is deemed to be fair and reasonable based on the market and previous contract pricing.
Contract Term
The contract will begin on or about July 1, 2020 for an initial three-year term with two one-year options to extend for a five-year aggregate contract term.
Financial Impact
The contract value will not exceed $1,205,000 for the Aviation, Phoenix Convention Center and Water Services departments for the five-year aggregate contract term. Funds are available in the Aviation, Phoenix Convention Center, and Water Services departments' budgets.
Department
Responsible Department
This item is submitted by Assistant City Managers Deanna Jonovich and Milton Dohoney, Jr., Deputy City Manager Karen Peters, and the Aviation, Phoenix Convention Center and Water Services departments.