Title
Nitrogen Generator Contract (Ordinance S-45382)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Government Scientific Source, Inc. (GSS) to provide a nitrogen generator, parts, and maintenance for the Water Services Department. The total requested amount will not exceed $71,565.37. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The contract with Government Scientific Source, Inc. (GSS) will provide a nitrogen generator and preventive maintenance services including parts and labor. The generator will produce laboratory-grade nitrogen used in the Liquid Chromatograph Triple Quadrupole Mass Spectrometer for water sample analysis. Currently, nitrogen is supplied by large, heavy cryogenic tanks located in the Water Services Department's laboratory that off-gas and waste usable nitrogen. A cost-effective generator will supply nitrogen on-site and on-demand.
Procurement Information
Solicitation RFQ-1819-WES-118 was conducted in accordance with Administrative Regulation 3.10. One quote was received from GSS. The quote was evaluated and found to be within budget and meets equipment requirements. Reference checks were conducted with positive feedback from other government agencies that have purchased similar nitrogen generators. The bidder price is as follows:
Bidder Price
Government Scientific Source:
Nitrogen Generator (1-year warranty) $16,899.00
Installation Fees $1,300.00
Preventive Maintenance (9 years) $53,366.37
Total $71,565.37
Contract Term
The 10-year contract shall begin on or about March 1, 2019, with an end date of Feb. 28, 2029, with no options to extend.
Financial Impact
The total cost will not exceed $71,565.37. Funds are available in the Water Services Department's operating budget.
Location
23rd Avenue Wastewater Treatment Plant
Council District: 7
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.