Title
Civil Service Board Hearing Officer Contracts - RFQu 26-0089 - Request for Award (Ordinance S-52775) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Calderon Law Offices Ernest Calderon, P.L.C.; Gabriel & Ashworth, P.L.L.C.; Steven M. Guttell, PLC; Harold J. Merkow; Peter Reinstein; and Schleier Law Offices, P.C. to provide hearing officer services to the Civil Service Board. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $385,000.
Report
Summary
These contracts will provide hearing officers to conduct hearings on Civil Service Board appeals as provided in the Personnel Rules. The Civil Service Board hears appeals of disciplinary demotions, discharges, suspensions of employees and interpretations of Personnel Rules. The Board may delegate to hearing officers the authority to conduct hearings, and these contracts will provide hearing officers on an as-needed basis. The Board generally meets once a month, but hearings are scheduled as needed. The hearing officers will compose written reports stating the findings of fact and conclusions of law and make recommendations for the Civil Service Board's review and approval.
Procurement Information
A Request for Qualifications was processed in accordance with Administrative Regulation 3.10, to establish a Qualified Vendor List.
Eight offerors submitted qualifications and six were deemed to be responsive and responsible. An evaluation committee of City Staff and two members of the Civil Service Board evaluated those offers based on the following criteria with a maximum possible point total of 1,000:
Qualifications and Experience (350 points)
Method of Approach (350 points)
Communication (300 points)
After reaching consensus, the evaluation committee recommends award to the following vendors:
Calderon Law Offices Ernest Calderon, P.L.C.
Gabriel & Ashworth, P.L.L.C.
Steven M. Guttell, PLC
Harold J. Merkow
Peter Reinstein
Schleier Law Offices, P.C.
Contract Term
The contracts will begin on or about August 1, 2026, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $385,000. Funds are available in the Human Resources Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager David Mathews and the Human Resources Department.