Title
Heating, Ventilation, and Air Conditioning Parts and Equipment (Carrier Brand) - Requirements Contract (Ordinance S-44958)
Description
Request to authorize the City Manager, or his designee, to enter into contract with Russell Sigler, Inc., doing business as Sigler Wholesale Distributors, for purchase of Carrier brand heating, ventilation, and air conditioning (HVAC) parts and equipment on an as-needed basis in an amount not to exceed $450,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Sigler Wholesale Distributors is a local distributor of Carrier brand parts and equipment, for heating, air conditioning, and refrigeration solutions. Carrier parts and equipment are proprietary and Sigler Wholesale Distributors is the sole authorized provider in Arizona. This contract will provide essential Carrier brand parts and equipment needed to maintain functional operation and longevity of existing HVAC systems for the Water Services and Public Works departments. Currently, the Public Works Department oversees the maintenance of HVAC systems for other City departments including but not limited to; Police, Fire, Library, Parks and Recreation, Human Services, and Information Technology Services.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as a result of a determination memo citing that there is only one source for the necessary parts and equipment.
Contract Term
The contract term will be for two years and will begin on Jan. 1, 2019. Provisions of the contract include an option to extend the term up to three years, in one-year increments, which may be exercised by the City Manager or his designee.
Financial Impact
The aggregate value of the contract will not exceed $450,000, with an estimated annual expenditure of $90,000. Funds are available in the Water Services and Public Works departments' operating budgets.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services and Public Works departments.