Title
Hach Equipment Supplies, Products, Testing and Maintenance Contract - Request for Award - RFA-2122-WES-333 (Ordinance S-48911)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Hach Company to provide equipment, supplies, testing and maintenance for the Water Services Department. Further request to authorize the City Controller to disburse all funds related to this item. Additionally request the City Council to grant an exception pursuant to Phoenix City Code section 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise would be prohibited by Phoenix City Code 42-18. The total value of the agreement will not exceed $5,000,000.
Report
Summary
This agreement will provide the Water Services Department (WSD) with Hach products for use in laboratory testing and field sampling of water and wastewater. Additionally, the contractor will provide service plans for all equipment listed in the agreement, which includes service site repairs for preventive maintenance, certification, on-site or factory repair and technical support. The reliability and accuracy of specific Hach equipment, like field bench tops, line meters and analyzers play a crucial role in ensuring that the City complies with Federal, State, and local regulations, such as the Safe Drinking Water Act and the Arizona and National Pollutant Discharge Elimination System Permits.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances without Competition.
Hach Company is the original manufacturer of multiple instruments and proprietary testing programs used by the Environmental Services Division to perform procedures which include Chemical Oxygen Demand (COD) analysis. This is the only COD analysis that the City of Phoenix is licensed to perform by the Arizona Department of Health Services and no alternate acceptable source is permitted. Citywide facilities use Hach water monitoring equipment to meet stringent quality standards.
Contract Term
The agreement will begin on or about Sept. 1, 2022 for a three-year term, with one three-year option to extend.
Financial Impact
The aggregate value will not exceed $5,000,000 for the six-year aggregate term.
Funding is available in the Water Services Department's Operating Budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.