Title
Programming Consulting Services for Budget Database Agreement (Ordinance S-48622)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Dredger & Associates, Inc. to purchase technical support and maintenance of the Operating and Capital Improvement Program Budget Databases on an on-call basis. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the agreement will not exceed $800,000.
Report
Summary
Public Works uses Operating and Capital Improvement Program (CIP) Budget databases to manage financial information. The purpose of this agreement is to provide ongoing technical support and maintenance of the databases on an as-needed basis. The services provided by Dredger & Associates, Inc. include responding to software and hardware related issues, generating customized reports and functions, and providing occasional training. These services are in support of a previous agreement in which the vendor installed, designed and built custom databases, and configured new databases to interface with the City's financial and budget systems. The budget databases are used by the Aviation, Parks and Recreation, Water Services, and Public Works departments' Fiscal staff to meet various needs for financial information.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as a result of a determination memo citing that Dredger & Associates, Inc. is the sole source provider for the technical support and maintenance of the Operating and CIP Budget databases.
Contract Term
The three-year term of the agreement will begin on or about July 1, 2022. The agreement will include two one-year options to extend the term, for a total agreement term of up to five years if all options are exercised.
Financial Impact
The aggregate value of the agreement, including all option years, is $800,000, including all applicable taxes, with an estimated annual expenditure of $160,000.
Funding is available in the Aviation, Parks and Recreation, Water Services, and Public Works departments' budgets.
Department
Responsible Department
This item is submitted by Mario Paniagua, Inger Erickson, and Karen Peters, and the Aviation, Parks and Recreation, Water Services, and Public Works departments.