Title
Agreement with the State of Arizona Department of Administration for the Law Enforcement Records Management System Appropriation (Ordinance S-52848) - Citywide
Description
Request authorization for the City Manager, or the City Manager's designee, to allow the Police Department to enter into an agreement with the State of Arizona's Department of Administration to receive an appropriation of $343,000 to expand participation in the Law Enforcement Records Management System (LERMS) pilot program. Further request authorization for the City Treasurer to accept, and for the City Controller to disburse, all funds related to this item.
Report
Summary
In Fiscal Year 2025-26, the State of Arizona appropriated funds under the LERMS line item in Senate Bill 1735, which approved the State's budget. This appropriation supports the expansion of a statewide pilot program originally established by Laws 2024, Chapter 209, Section 127, Paragraph 1. The pilot program is designed to improve data sharing and interoperability exclusively among Arizona law enforcement agencies through a unified records management framework.
The State distributes these appropriations to a broad range of municipal police departments, sheriff's offices, and university law enforcement agencies to support modernizations of public safety technology and strengthen inter-agency collaboration. Importantly, this pilot program is limited to Arizona law enforcement partners only and does not involve the sharing of information with federal agencies.
The Police Department intends to use the funding to continue building an integrated framework that connects data sources across the Department's various software platforms. This work will enhance the Department's ability to access and analyze critical information, streamline investigative work flows, and support more effective coordination with other Arizona law enforcement agencies. Strengthening these systems will improve operational efficiency, support timely decision-making, and advance statewide efforts to modernize public safety infrastructure. Additionally, it will also provide improved data analysis and increased reporting capabilities for the Mayor, City Council, and community on Departmental activities.
Contract Term
This Agreement will be effective from July 1, 2025, and remain in effect through June 30, 2026.
Financial Impact
There is no cost to the City of Phoenix. All funding associated with this item is provided by the State of Arizona.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.