Title
Acquisition, Relocation, and Related Real Estate Services - Requirements Contract - RFQu 21-022 (Ordinance S-47392)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Acquisition Sciences, Ltd., Consultant Engineering, Inc., Overland Pacific & Cutler, LLC, and Tierra Right of Way Services, Ltd., to provide as-needed acquisition, relocation, and related real estate services for the Finance Department, Real Estate Division. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $10,000,000.
Report
Summary
The Real Estate Division requires these services to serve multiple City departments including Water Services, Street Transportation, Fire, Police, Public Works, Neighborhood Services, Parks and Recreation, Public Transit and Aviation for requests related to real property conveyances and management. The Real Estate Division takes all acts necessary to acquire, manage and dispose of real property in compliance with the Uniform Relocation Act for City projects. The Real Estate Division will use these vendors for acquisition, relocation, and related real estate services necessary to acquire, manage and dispose of real property for City projects.
Procurement Information
RFQu 21-022 was conducted in accordance with Administrative Regulation 3.10. There were seven offers received by the Procurement Division on Oct. 23, 2020. The solicitation was publicly posted and available for download from the City's website. Offers were evaluated by a three-member evaluation panel based on minimum qualification criteria.
The Deputy Finance Director recommends award to the firms listed below, as responsive and responsible offerors who met the established criteria, be accepted and placed on the Qualified Vendor List (QVL).
Acquisition Sciences, Ltd.
Consultant Engineering, Inc.
Overland Pacific & Culture, LLC
Tierra Right of Way Services, Ltd.
Contract Term
The two-year initial contract term will begin on or about April 1, 2021. The agreement includes an option to extend the term up to three additional years, in one-year increments.
Financial Impact
The aggregate contract value will not exceed $10,000,000. Funds are available in various departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.