Title
Public Communication Equipment and Services - COOP 23-053 - Amendment (Ordinance S-51347) - Citywide
Description
Request to authorize the City Manager, or his designee, to execute amendments to Contracts 158135 with Motorola Solutions, Inc.; 154472 with Mobile Communications America, Inc.; 155022 with Microwave Networks, Inc.; 154978 with L3Harris Technologies, Inc.; 154979 with Kelley Communications, Inc.; 155485 with JVCKenwood USA Corporation; 154980 with Icom America, Inc.; 155016 with E.F. Johnson; 154627 with Durham Communications, Inc.; 154501 with Aviat US, Inc.; and 154938 with Access Technologies, Inc. to extend the contract term and allow additional expenditures. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $25,000,000.
Report
Summary
These cooperative agreements allow Information Technology Services (ITS), Fire, Police and other city departments to purchase public communication equipment and services such as two-way radios, microwave antennas, radio dispatch consoles, etc. Currently, Fire Department two-way radios have reached end of life and are no longer supported by Motorola. These radios are critical for the firefighters daily operations where a failure in the field could put their safety at risk. Police Department radios are also nearing end of life and need to be replaced. The additional funds allow the City to commit to purchasing over 2,000 radios including dispatch equipment and related services over a three-year span and realize significant savings due to economies of scale.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
Upon approval the contract will be extended through October 9, 2026, including options in one-year increments through October 9, 2030.
Financial Impact
Upon approval of $25,000,000 in additional funds, the revised aggregate value of the contracts will not exceed $66,752,000. Funds are available in the Information Technology Services Department’s budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Public Communication Equipment and Services cooperative participating agreements, Contracts 154472, 155022, 154978, 154979, 155485, 154980, 155016, 154627, 154501, and 154938, Ordinance S-47466 on April 21, 2021.
• Public Communication Equipment and Services cooperative participating agreement, Contract 158135, Ordinance S-49569 on April 19, 2023.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.