Title
Custodial Services for Parks and Recreation Department Facilities Contract Extension (Ordinance S-50826)
Description
Request to authorize the City Manager, or his designee, to amend the contracts for Commercial Custodial Services, LLC, Contract 150078, and Bio Janitorial Services, Inc., Contract 150077, by extending the contracts beyond term. Further request additional funding in the amount of $590,000 and authorize the City Controller to disburse all funds related to this item. The aggregate contract values will not exceed $5,010,000.
Report
Summary
The City entered into five-year contracts for custodial services with Commercial Custodial Services, LLC, and Bio Janitorial Services, Inc., in 2019. These contracts provide custodial services, including labor, cleaning supplies, materials, equipment, tools, vehicles, and supervision necessary to clean various Parks and Recreation Department community centers, the Natural Resources Division Administration Office, Special Operations Administration Office, Steele Indian School Park - 1922 Memorial Hall, Encanto Park Clubhouse, and S’edav Va’aki Museum (formerly Pueblo Grande Museum).
A six-month extension of these contracts and additional funds are needed to continue essential department operations to maintain the cleanliness at the department’s public facilities. This approval will allow staff adequate time to perform a thorough solicitation process.
Contract Term
The initial term of the contracts was for five years beginning May 31, 2019, through June 30, 2024. Upon City Council approval, the term of the six-month extension will expire Dec. 31, 2024.
Financial Impact
The additional funding authority will not exceed $590,000. The aggregate value of the contracts will not exceed $5,010,000. This amount includes regular monthly custodial services and ancillary services to clean, set-up, and tear down for special events. Funds are available in the Parks and Recreation Department's budget.
Concurrence/Previous Council Action
The City Council approved:
- Custodial Services for Parks and Recreation Department Locations - Ordinance S-45611 approved on May 1, 2019.
- Custodial Services (Parks and Recreation Department) - Ordinance S-48457 approved on April 6, 2022.
Department
Responsible Department
This item is submitted by Deputy City Manager John Chan and the Parks and Recreation Department.