Title
Otis Elevator Maintenance Services Contract at 100 West Building RFA 24-FMD-041 - Request for Award (Ordinance S-50917)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Otis Elevator Company to provide elevator maintenance at 100 West Washington St. Building. Further request to authorize the City Controller to disburse all funds related to this item. The total aggregate amount of the contract will not exceed $900,000.
Report
Summary
The purpose of the contract is to provide elevator maintenance at the 100 West Washington St. Building for the Public Works Department. The work includes but is not limited to: maintenance, inspection, lubrication, adjustment of parts, repair or replacement of parts when deemed necessary, perform safety test, schedule quality control audits of the elevators, and provide 24-hour dispatching service.
Procurement Information
Per Phoenix City Code section 43-11(D) and the City of Phoenix Administrative Regulation 3.10, the competitive process was waived because the elevators have been equipped with Otis Elevator's proprietary equipment, and Otis Elevator is the only authorized maintenance provider, which is based on their expertise, troubleshooting capability, parts availability, and engineering support.
Contract Term
The five-year term will begin on or about July 1, 2024, with one five-year option to extend, for a total contract term of ten years.
Financial Impact
The contract will have an estimated annual expenditure of $90,000, with a total aggregate amount of $900,000 over the life of the contract. Funds are available in the Public Works Department Operating budget.
Location
100 West Washington St.
Council District: 7
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works Department.