Title
Phoenix Sky Harbor International Airport Rental Car Center and East Economy Parking Fire Alarm Systems Replacement - Engineering Services - AV15000077 and AV15000078 (Ordinance S-51935) - District 8
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Jensen Hughes, Inc. to provide Engineering Services that include assessment, design, and possible construction administration and inspection services for the Phoenix Sky Harbor International Airport Rental Car Center and East Economy Parking Fire Alarm Systems Replacement project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The total fee for services will not exceed $950,000.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to replace the Rental Car Center and East Economy Parking fire alarm systems at Phoenix Sky Harbor International Airport. The current fire alarm system is 20 years old and requires upgrades including the fire alarm control panels and all initiating and indicating devices. The project will also be installing an Emergency Communications System to make it easier to maintain and test the system, as well as integrate with the current fire alarm network infrastructure and system monitoring.
Jensen Hughes, Inc.'s services include, but are not limited to: assess the current fire alarm system including verifying as-built drawings and locations of all devices, conduit, and wiring; provide field survey labor to verify fire alarm field device types and locations for the areas listed; develop floor plans for each area reflecting new fire alarm requirements by current code; review shop drawings submitted by Contractor; provide elevation, riser, and detail sheets for installed fire alarm components; provide network riser diagrams and installation detail sheets for panel and field devices; provide plans and specifications; conduct coordination meetings with the City of Phoenix Aviation Department as required; and all other tasks for a complete project.
Procurement Information
The selection was made using a qualifications-based selection process set forth in Section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. Section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Five firms submitted proposals and are listed below.
Selected Firm
Rank 1: Jensen Hughes, Inc.
Additional Proposer
Rank 2: Mo Mon Tai, Inc. dba TERPconsulting
Rank 3: Bowman Fire & Life Safety, Inc.
Rank 4: Telgian Engineering & Consulting, LLC
Rank 5: Coffman Engineers, Inc.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Jensen Hughes, Inc. will not exceed $950,000, including all subconsultant and reimbursable costs.
Funding is available in the Aviation Department's Capital Improvement Program. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
Phoenix Airport Rental Car Center, 1805 E. Sky Harbor Circle South
Phoenix Airport East Economy Lot, S. 41st Street and S. 42nd Street
Council District: 8
Department
Responsible Department
This item is submitted by Assistant City Manager Inger Erickson, Deputy City Manager Mario Paniagua, the City Engineer and the Aviation Department.