Title
Emergency Management System Maintenance and Technical Support Agreement - Amendment (Ordinance S-47764)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 143769 with Saab Sensis Corporation to provide additional time and funding for ongoing maintenance and technical support of the Emergency Management System at Phoenix Sky Harbor International Airport. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $447,753.
Report
Summary
The purpose of this amendment is to extend the agreement, which expires Aug. 31, 2021, to ensure continual support of emergency management functions for the Aviation Department.
The Emergency Management System (EMS) provides situational awareness of airport environment events by providing real-time management and dispatch response to every type of incident on the airport, emergency, and non-emergency. It also serves as a historical documentation database of every incident and who and how the airport responded. The system improves the efficiency of operations and response with customizable dashboards; integrates information that allows easy population of key data from one system to another automatically; allows for built-in standard operating procedures; allows for decision-making and search fields; allows for GIS capabilities; allows for CCTV integration with the ability to add voice or radio dialogue to an event through the airport's digital voice recording system; and supports real-time and historical events and operations.
Saab Sensis Corporation is the only authorized technical support and maintenance provider of the system. Maintenance and technical support are necessary for addressing any issues that arise during the ongoing use of the software. Inability to extend the technical support will pose significant disruption to airport operations if the system has any technical issues or requires maintenance to repair any issues. The current support agreement expires Aug. 31, 2021.
The Aviation Department requests authority to extend the existing agreement with Saab Sensis Corporation for ongoing maintenance and technical support of the EMS system for a term of five years. The term will begin on Sept. 1, 2021 and expire on Aug. 31, 2026.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
The extension of the term will begin on or about Sept. 1, 2021 for a term of five years with no options to extend the term.
Financial Impact
The initial authorization for Agreement 143769 was for an expenditure not-to-exceed $2,186,772. This amendment will increase the authorization for the agreement by an additional $447,753, for a new total not-to-exceed agreement value of $2,634,525.
Funding is available in the Aviation Department's budget.
Concurrence/Previous Council Action
The City Council approved Agreement 143769 (Ordinance S-42820) on Aug. 31, 2016.
Location
Phoenix Sky Harbor International Airport - 3400 E. Sky Harbor Blvd.
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.