Title
AV Equipment and Services - ADSP017-00007302 - Amendment (Ordinance S-49521)
Description
Request to authorize the City Manager, or his designee to allow additional expenditures under Contract 147007 with Commercial Computer Services, Inc., dba CCS Presentation Systems; Contract 147008 with Inter Technologies Corporation; Contract 147009 with Bluum USA, Inc.; Contract 147010 with Presentation Products, Inc., dba Spinitar; Contract 147011 with Level 3 Audio Visual, LLC; Contract 147438 with Ford Audio-Video Systems, LLC; and Contract 155410 with IES Communications, LLC, for the purchase of audio video equipment and services for Citywide departments. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $1,800,000.
Report
Summary
These contracts will provide the City with a broad range of audio video equipment and related services. The associated contractors provide essential services and equipment for the Emergency Operations Center, 911 Operations, PHXTV, Know99, City Council Assembly Rooms and Council Chambers, as well as direct engineering support, such as analysis, design, and configuration of existing systems. Additional funds are needed to continue essential department operations through contract expirations. The main users of these contracts include the Phoenix Convention Center, Municipal Court, Water Services, Fire, Public Transit, Aviation, Library, Parks and Recreation, Police, Human Resources, Public Works, and Human Services departments.
Contract Term
The contract terms remain unchanged, ending on Aug.11, 2023.
Financial Impact
Upon approval of $1,800,000 in additional funds, the revised aggregate value of the contracts will not exceed $9,250,000. Funds are available in various department budgets.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• AV Equipment and Services Contracts 147007, 147008, 147009, 147010, 147011, 147438, 155410 (Ordinance S-44246) on Jan. 24, 2018;
• AV Equipment and Services Contract 147010 (Ordinance S-45757) on June 5, 2019;
• AV Equipment and Services Contracts 147007, 147008, 147009, 147010, 147011, 147438 (Ordinance S-46260) on Dec. 18, 2019;
• AV Equipment and Services Contract 155410 (Ordinance S-47907) on Sept. 8, 2021;
• AV Equipment and Services Contracts 147007, 147008, 147009, 147010, 147011, 147438, 155410 (Ordinance S-49132) on Nov. 2, 2022.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.