Title
Public Safety Assessment Services Agreement for Police Recruit Applicants - Amendment 2 (Ordinance S-48122)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Contract 152403 with International Public Management Association for Human Resources (IPMA-HR) for one year through May 20, 2023 and to authorize additional payment authority in the amount of $65,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The City entered into contract with IPMA-HR in 2020 as a pilot program to assess the efficacy of online testing which has proven successful. The Contractor provides written exams for Police Recruit applicants, access to live remote proctoring, and study guides. The exams are administered online by IPMA-HR and in person by the Human Resources and Police departments. Approval to extend the contract for one year will allow sufficient time for Human Resources Talent Acquisition and Police Department staff to conduct research on online testing best practices and existing online testing resources for Police Recruit and other city classifications prior to writing a Request for Proposals (RFP).
Council approved this contract on Jan. 29, 2020; however, the contract did not begin until May 21, 2020 due to the implementation period. The original contract term was for one year with one option to extend the term for one additional year. The extension is needed to ensure there is no interruption of testing services to fill critical Police Recruit positions. The number of Police Recruit vacancies is at an all-time high.
The Police Department will begin paying the applicant online testing fees, one-time per applicant, in an effort to reach a wider applicant pool which is hoped to also increase applicant diversity. In-person tests are paid by the Police Department.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a Determination Memo citing special circumstance without competition because research validated IPMA-HR as the national leader in public sector human resources that also provides assessment services to the public sector.
Financial Impact
Upon the approval of the additional payment authority of $65,000, the revised aggregate value will be $101,100. Funds are available in the Human Resources and Police departments' budgets.
Concurrence/Previous Council Action
The initial contract was approved by City Council on Jan. 29, 2020.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Human Resources Department.