Title
Video Production and Video Graphic Design Services Contracts - RFQu 24-0154 Request for Award (Ordinance S-51056)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with J2 Media; Kitchen Sink Creative, LLC; ON Advertising, Inc.; Pixel Thick, LLC; Point In Time Productions, Inc., dba Point In Time Studios; Premier Media Services, Inc.; Quantum Leap Productions, Inc.; Seer Productions, LLC; Skyline Productions, Inc.; Specter Hall, Inc.; SSi, Inc.; The Flip Side Communications, LLC; and VideoVets, to provide video production and video graphic design services for departments Citywide. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $280,000.
Report
Summary
These contracts will support video production and video graphic design services, and related elements to departments Citywide. The services provided will include video production, events, public service announcements, internal training and educational videos for City staff, and productions for use on social media and broadcast/streaming. Examples of previous projects developed with these services include storm water messaging, water educational videos, informational videos on recycling, trash-disposal best practices, and zero-waste promotional content.
Procurement Information
A Request for Qualifications procurement was processed in accordance with Administrative Regulation 3.10 to establish a Qualified Vendor List (QVL).
Seventeen offerors submitted qualifications and 13 were deemed to be responsive and responsible. The Procurement Officer evaluated those offers as a pass or fail based on the following minimum qualifications:
- Business History
- Years of Experience
- Key Staff and Qualifications
- Capability
The procurement officer recommends award to the following offerors:
- J2 Media
- Kitchen Sink Creative LLC
- ON Advertising, Inc.
- Pixel Thick, LLC
- Point In Time Productions, Inc., dba Point In Time Studios
- Premier Media Services, Inc.
- Quantum Leap Productions, Inc.
- Seer Productions, LLC
- Skyline Productions, Inc.
- Specter Hall, Inc.
- SSi, Inc.
- The Flip Side Communications, LLC
- VideoVets
Contract Term
The contracts will begin on or about June 26, 2024, for a five-year term with no options to extend.
Financial Impact
The aggregate value of all contracts will not exceed $280,000. Funding is available in the various department budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.