Title
Request to Amend the Facility Use Agreement Between the City of Phoenix Head Start Birth to Five Program and the Washington Elementary School District (Ordinance S-49170)
Description
Request to authorize the City Manager, or is designee, to amend the Facility Use Agreement (FUA) 148169 with the Washington Elementary School District to extend the term through June 30, 2024, and to authorize payment of up to $100,000 for upgrades and renovations to district-owned buildings used by the Head Start Birth to Five Program. Further, request to authorize the City Controller to disburse all funds related to this item. There is no impact on the General Fund. Funding is provided by the U.S. Department of Health and Human Services Office of Head Start.
Report
Summary
In July 2018, the City of Phoenix Head Start Birth to Five Program entered into a FUA with the Washington Elementary School District to use space in the District's Annex building, located at 1502 W. Mountain View Road, for an Early Head Start Home-Based socialization site. The space is used bi-weekly for Early Head Start families living in the Washington Elementary School District to interact and socialize.
The amendment to the FUA will provide a mechanism for the City of Phoenix Head Start Birth to Five Program to pay a percentage of upgrades and renovations to district owned buildings. The upgrades and renovations include expanding the Early Head Start socialization site in the Washington Elementary School District's Annex building, allowing more space for families during bi-weekly socializations, and office space for staff. The space will be available to Early Head Start Home-Based staff Tuesdays through Thursdays weekly.
The other upgrades and renovations are for office space for two Head Start Caseworkers at the Washington Elementary School District's Registration Center, located at 3200 W. Cholla St., providing families easier access to Head Start Birth to Five staff and resources.
Contract Term
The current term of the FUA is July 1, 2022, through June 30, 2023. The term of the extension will be July 1, 2023, through June 30, 2024.
Financial Impact
The contract total will not exceed $100,000. Funding is provided by the Office of Head Start. There is no impact on the General Fund.
Concurrence/Previous Council Action
The City Council approved Ordinance S-46464 on March 18, 2020, approving the use of Head Start grant funds and authorizing the City Manager to enter associated agreements for term of the grant (July 1, 2020 to June 30, 2024).
The Head Start Birth to Five Policy Council approved this action on Sept. 28, 2022.
Location
Washington Elementary School District Registration Center
3200 W. Cholla St.
Council District: 1
Washington Elementary School District Annex Building
1502 W. Mountain View Road
Council District: 3
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services Department.