Title
Water Services Department Pressure Reducing Valve Program - Engineering Services - WS85110007 (Ordinance S-45078)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Wilson Engineers, LLC to provide Engineering Services that include assessment, design, and possible construction administration and inspection (CA&I) services for the Pressure Reducing Valve (PRV) program. Further request to authorize the execution of amendments to the agreement as necessary within the council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $2,475,000.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project and to include disbursement of funds. Utility services included, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to evaluate safety features, instrumentation control, operational efficiencies, capacity expansion, and other issues related to the existing PRVs. There are 94 active PRVs within the City's water production and distribution system. Many of them are located inside vaults under major streets. During vault access, traffic control and confined space entry is necessary, which creates challenges for regular preventative maintenance activity access. One of the main goals of the program is to inventory, identify and assess the PRVs currently located inside vaults under major streets and potentially relocate them above ground and outside of any street right-of-way.
Wilson Engineers, LLC's services include, but are not limited to: working as a team with the selected Job Order Contractor to ensure there is an efficient, consistent and seamless approach for different activities within this program. They will also be responsible for providing inspection; assessment; design and construction administration and inspection services for two to three PRV stations for potential relocation/improvement each year; provide services, as needed, for land survey and acquisition; construction easements; drainage; and site geotechnical investigation associated with PRV relocation.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Three firms submitted proposals and are listed below:
Selected Firm
Rank 1: Wilson Engineers, LLC
Additional Proposers
Rank 2: Carollo Engineers, Inc.
Rank 3: Primatech, LLC
Contract Term
The term of the agreement is four years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Wilson Engineers, LLC will not exceed $2,475,000, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.