Title
Airfield Lighting Replacement Parts (Ordinance S-46415)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Integro, LLC and ADB Safegate Americas, LLC to provide airfield lighting products and replacement parts for the Aviation Department, in a combined amount not to exceed $2,500,000 for the five-year aggregate contract terms. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The contracts will provide products and replacement parts for ongoing maintenance and upgrades to existing airfield lighting control and operating systems (Systems) at Phoenix Sky Harbor International Airport, Deer Valley Airport and Goodyear Airport (Airports). The Systems maintenance are required to ensure the Airports' compliance with the Federal Aviation Administration regulations and maintain Airport Operating Certificates.
Procurement Information
Invitation for Bid (IFB) 20-018 was conducted in accordance with Administrative Regulation 3.10. Bids were requested for five manufacturing groups: Group 1 - ADB Safegate Americas, LLC, Group 2 - Crouse-hinds Airfield Lighting, Group 3 - Integro, LLC, Group 4 - Underground Devices, and Group 5 - Gard Specialist Co. A total of three offers were received for all five groups and one offer was deemed non-responsive. Offers were evaluated and the Aviation Department determined that it is in the best interest of the City to award contracts to Group 1 and Group 3 as listed below. An IFB will be reissued for Groups 2, 4, and 5.
Group 1: ADB Safegate Americas, LLC: 20 percent discount off catalog
Group 3: Integro, LLC: 5 percent discount off catalog
Contract Term
Both contracts will begin on or about March 1, 2020 for five-year aggregate contract terms with no options to extend.
Financial Impact
The combined contract values will not exceed $2,500,000 for the five-year aggregate contract terms. Funds are available in the Aviation Department budget.
Location
Phoenix Sky Harbor International Airport, 3400 E. Sky Harbor Blvd.; Deer Valley Airport, 702 W. Deer Valley Road; Goodyear Airport, 1658 S. Litchfield Road, Goodyear, Ariz.
Council Districts: 1,8, and Out of City.
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich and the Aviation Department.