Title
Electrical Substation Services Agreement with Salt River Project Agricultural Improvement and Power District (Ordinance S-46915)
Description
Request to authorize the City Manager, or his designee, to enter into four separate sole source Electric Facilities Service Agreements with the Salt River Project Agricultural Improvement and Power District (SRP) to provide preventative maintenance services, repair and emergency services to City-owned electrical substation equipment serving the Cortez, Tres Rios, Unified, and Val Vista substations located within the Water Services Department Water and Wastewater Treatment facilities. Further request to authorize execution of amendments to the contracts as necessary within the Council-approved expenditure authority as provided below; and for the City Controller to disburse all funds related to this item. The total aggregate value of the agreements will not exceed $812,106.
Report
Summary
SRP has been involved with the design, construction and on-going maintenance of the noted substation sites. Accordingly, SRP has the expertise to provide the City of Phoenix with the most responsive and cost-effective preventative maintenance, repair and emergency services in a timely manner. SRP will assume all responsibility of power supply reliability so that the electrical service to the substations continues with minimal interruptions should an electrical outage occur. Funding included in the agreements also includes assistance for repair services that may occur unexpectedly outside of the routine maintenance conducted in an effort to proactively prevent any substation failure.
Procurement Information
The selection was made using a direct selection process set forth in City of Phoenix Administrative Regulation 3.10. The competitive process was waived because SRP is the sole source provider for these services.
Contract Term
The terms of each of the agreements are for six years, beginning on or about Sept. 1, 2020.
Financial Impact
The value of each agreement is listed below, by substation location:
- Cortez - $209,706;
- Tres Rios - $198,324;
- Unified - $194,370; and
- Val Vista - $209,706.
The total aggregate value of each of the agreements will not exceed $812,106.
Funding is available in the Water Services Department's Operating and Capital Improvement Program budgets.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.