Title
Authorization to Enter Into Agreement for ATM Services (Ordinance S-44054)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Eclipse Cash Systems, or its City-approved designee, for ATM Services for the Phoenix Convention Center Department (PCCD). Further request authorization for the City Treasurer to accept all funds related to this item.
Report
Summary
Contractor shall provide exclusive professional services for the installation, implementation, service and maintenance of Automated Teller Machines (ATMs) systems and services at the Phoenix Convention Center. Contractor shall be responsible for delivery, pick-up, set-up, servicing, maintenance and repair and all potential costs associated with the machines (capital, operational, or otherwise) for both long-term fixed locations and temporary "on-demand" services.
Procurement Information
In July 2017 PCCD issued Request for Proposals (RFP) 18-006 for ATM Services. The procurement was conducted in accordance with Administrative Regulation 3.10. An optional Pre-Offer Conference was held Aug. 29, 2017. PCCD received proposals from the following two firms: Eclipse Cash Systems and Prineta ATM Services. The evaluation panel consisted of PCCD staff along with panel members from the Housing, Community and Economic Development, Parks & Recreation and Aviation departments.
The technical evaluation was based on criteria in the RFP. Points assigned to each criteria totaled 1,000 and included: Experience (300 points), Financial Strength (250 points), Revenue Sharing (250 points), Operations Plan (150 points) and Overall Responsiveness (50 points).
The panel awarded the following scores and decided that interviews were not necessary:
1. Eclipse Cash Systems - 935 points
2. Prineta ATM Services - 380 points
Contract Term
The initial contract term is for a three-year period, commencing on or about Jan. 16, 2018, with two one-year options, to be exercised at the City's sole discretion.
Financial Impact
This is a revenue contract expected to generate an estimated $7,000 per year.
Location
Phoenix Convention Center, 100 N. Third St. and other PCCD venues in downtown Phoenix.
Council Districts: 7 & 8
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Phoenix Convention Center Department.