Title
Cooling Tower Water Treatment Services Agreement (Ordinance S-48267)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Aqua-Serv Engineers, Inc., for cooling tower water treatment services in City-owned facilities. The total aggregate amount is $1,936,500 over the life of the agreement. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department is responsible for maintaining cooling towers and closed loop systems to ensure the safe, efficient, and reliable operation of the building air conditioning equipment in City-owned facilities. This agreement will provide regular maintenance of the systems, water treatment services, and remove solvents and bacteria from the systems. Maintenance of these systems is necessary to prevent solvents from recirculating back into the cooling systems and for proper equipment operation. This agreement will also provide services for facilities maintained by the Phoenix Convention Center and Water Services departments.
Procurement Information
Invitation for Bid 22-FMD-019 was conducted in accordance with Administrative Regulation 3.10. Three offers were received by the Public Works Department Procurement Services Division on Sept. 15, 2021. The offers were evaluated based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required services. The offer submitted by Aqua-Serv Engineers, Inc. was deemed fair and reasonable.
Aqua-Serv Engineers, Inc.:
Group A - Public Works and Water Services Locations: $20,810 price for regular cooling tower maintenance.
Group B - Phoenix Convention Center Locations: $1,050 price for regular cooling tower maintenance.
Contract Term
The one-year term of the agreement will begin on or about April 1, 2022. The agreement contains four, one-year options to extend the term, for a total agreement term of up to five years if all options are exercised.
Financial Impact
The aggregate value of the agreement, including all option years, is $1,936,500, including all applicable taxes, with an estimated annual expenditure of $387,300. Funding is available in the Phoenix Convention Center, Water Services, and Public Works departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Managers Inger Erickson and Karen Peters, and the Phoenix Convention Center, Water Services, and Public Works departments.