Title
Proficiency Tests Contract - RFA 25-0474 - Request for Award (Ordinance S-52057) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Collaborative Testing Services, Inc. to provide proficiency tests for the Police Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $90,000.
Report
Summary
This contract will provide proficiency tests for the Police Department's Laboratory Services Bureau. The tests are vital to the Laboratory Services Bureau to provide testing in the areas of controlled substances, firearms, latent print examination, forensic biology, blood alcohol, crime scene, arson and questioned documents. The laboratory accreditation through ANSI National Accreditation Board (ANAB) requires mandatory administration of a proficiency testing program using external test providers for all analysis disciplines of the laboratory and also that a portion of the tests be acquired from an approved external proficiency test vendor. These tests are a critical part of the Police Department's effort to provide life safety services to the public and for use in critical incidents and complicated scenes.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition. Collaborative Testing Services, Inc. is accredited by ANAB to ISO/IEC 17043 standards and offers the largest inventory of proficiency tests within each discipline. The large selection of tests makes it more efficient for the Laboratory Services Bureau to manage and complete the testing of its 100 examiners. The tests are sold directly to the laboratories, without the use of distributors.
Contract Term
The contract will begin on or about June 4, 2025, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $90,000 for the five-year aggregate term. Funding is available in the Police Department’s operating budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.