Title
Landscaping Maintenance Services Agreement - Request for Award (Ordinance S-47728)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Mariposa Landscape Arizona, Inc., to provide Landscaping Maintenance Services while adhering to specified water budgets for a select number of Water Services Department locations. Further request to authorize for the City Controller to disburse all funds related to this item. The agreement will not exceed $1,302,427.
Report
Summary
The purpose of this agreement is for a pilot program for landscaping maintenance services with an emphasis on water conservation. The Water Services Department (WSD) offered landscaping companies the opportunity to perform landscaping services while adhering to specified water budgets for a select number of WSD locations. The WSD locations were sectioned into three groups with the intent to award one agreement per group.
Mariposa Landscape Arizona, Inc.’s services include, but are not limited to: a pilot program for landscaping maintenance services with an emphasis on water conservation.
Procurement Information
The recommendation was made using a Request for Proposal procurement process in accordance with City of Phoenix Administrative Regulation 3.10.
Four vendors submitted proposals and are listed below. All responses except for one were found to be responsive and responsible.
Responsive and Responsible
Artistic Land Management, Inc.
BrightView Landscape Services, Inc.
Mariposa Landscape Arizona, Inc.
Non-Responsive
Arizona Sunscape Lawn Maintenance
The evaluation panel recommendations were reached by consensus in consideration of published selection criteria with total points ranging from 0 to 1,000 for each group:
- Method of Approach: 0 to 450 points;
- Price Proposal: 0 to 350 points; and
- Capacity and Experience: 0 to 200 points.
The following Offeror is selected for award:
Selected Vendors
Group 1
Mariposa Landscape Arizona, Inc. - 760
Group 2
Mariposa Landscape Arizona, Inc. - 650
Group 3
Mariposa Landscape Arizona, Inc. - 675
Additional Proposers
Group 1
Artistic Land Management, Inc. - 601 points
BrightView Landscape Services, Inc. - 458 points
Group 2
Artistic Land Management, Inc. - 610 points
BrightView Landscape Services, Inc. - 359 points
Group 3
Artistic Land Management, Inc. - 610 points
BrightView Landscape Services, Inc. - 467 points
Contract Term
The agreement will begin on or about Sept. 1, 2021, for a two-year aggregate term with no options to extend.
Financial Impact
The agreement value for Mariposa Landscape Arizona, Inc. will not exceed $1,302,427.
Funding is available in the Water Services Department’s Operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.