Title
Water Purification Systems Service and Parts - Amendment (Ordinance S-51981) - Citywide
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Contract 152434 with J Harris Industrial Water Treatment Inc. dba Puretec Industrial Water to extend the contract term by six months and to request additional funding for Water Purification Systems Service and Parts. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditure included in the amendment will not exceed $27,000.
Report
Summary
The purpose of this Amendment is to request an extension of the contract term and additional funding. Invitation for Bid 26-FMD-003, Water Purification Systems Service and Parts was issued on January 29, 2025, and offers were due March 5, 2025. One offer was received. After evaluating the offer, a decision was made to reject the offer, cancel the solicitation, and re-issue a solicitation. The Procurement Officer conducted research to find additional contractors capable of providing parts and service for the City's water purification systems. Invitation for Bid 26-FMD-008, Water Purification Systems Service and Parts was issued on March 10, 2025, and offers were due March 24, 2025. Two offers were received. One offer was received late and the other offer was evaluated and a decision was made to reject the offer and cancel the solicitation. The Public Works Department will re-assess the work requirements and conduct further research to find additional contractors before issuing a new solicitation.
The contractor provides inspections, testing, and monitoring the levels of bacteria in laboratory reagent water for the Phoenix Police Department Crime Laboratory, provides inspecting, draining, cleaning, or replacing membranes in the humidification system at the Phoenix Art Museum, and provides leased deionized water systems for the Water Services Department for their lab testing process. The contractor will also perform repairs and replace parts and equipment as needed to ensure that the water purification systems operate at maximum efficiency. These services are performed to maintain compliance with various standards.
Contract Term
The contract expiration date is June 30, 2025, with no option years remaining. Upon approval, the contract will be extended through December 31, 2025.
Financial Impact
Upon approval of $27,000 in additional funds, the revised aggregate value of the contract will not exceed $209,000. Funding for this amendment is available in the Water Services and Public Works departments' operating budgets.
Concurrence/Previous Council Action
The City Council previously approved Water Purification Systems Service and Parts Contract 152434 (Ordinance S-46725) on June 17, 2020. The City Council approved additional funding (Ordinance S-50764) on April 17, 2024.
Department
Responsible Department
This item is submitted by Deputy City Managers Ginger Spencer and Mario Paniagua and the Water Services and Public Works departments.