Title
Police Department Air Support Unit Equipment, Parts and Services - Requirements Contract - RFA 19-011 (Ordinance S-46426)
Description
Request to authorize the City Manager, or his designee, to proceed with a contract for FLIR Surveillance, Inc. to provide equipment, parts and services for the Police Department's Air Support Unit aircraft. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate value of this contract over the initial five-year term will not exceed $400,000.
Report
Summary
FLIR Surveillance, Inc. will supply the Police Department's Air Support Unit with the: Star SAFIRE 380-HD U-8000 System, Single LRU EO/IR Imaging System, U-800 parts, accessories, modifications, calibrations and overhauls, warranties, labor and repairs. The Air Support Unit’s Astar Helicopters and the PC12 Pilatus airplane covered under this contract, are vital to public safety. This equipment assist pilots in detecting warm objects against cooler backgrounds when searching for suspects involved in criminal activity when it is dark. FLIR Surveillance, Inc. provides product replacements, warranties on service, refurbished equipment and transfer of warranties. This contract will provide preventative routine maintenance to remain in compliance with Federal Aviation Administration regulations for the safety, performance and operations of the aircraft.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as a result of a Special Circumstance Without Competition Determination Memo citing FLIR Surveillance, Inc. as the manufacturer of the aircraft equipment. A Special Circumstance Without Competition Determination Memo was completed and approved by the Deputy Finance Director recommending the procurement with FLIR Surveillance, Inc. be accepted.
Contract Term
The five-year contract term will begin on or about March 18, 2020 and end on, or about Feb. 28, 2025.
Financial Impact
The expenditures against this contract shall not exceed the aggregate amount of $400,000. Funds are available in the Police Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Police Department.