Title
Komptech Equipment for Compost Facility - Parts and Service (Ordinance S-43501)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Bejac Corporation (Vendor 3042964) in an amount not to exceed $48,000 over the life of the contract for operation training and periodic monitoring of equipment at the City's new compost facility. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
In April 2017, the City opened a 30-acre Compost Facility at the Resource Innovation Campus at 27th Avenue and Lower Buckeye Road. The mulching and compost operations use a Hurrifex Mobile Stone and Plastic Separator in the production of approximately 55,000 tons per year of stable and cured compost. The contractor will provide operation training for staff and facility operator WeCare Organics, LLC, as well as periodic monitoring to ensure the equipment is being operated and maintained per the equipment manufacturer's guidelines.
Procurement Information
Bejac Corporation is the only authorized vendor in Arizona for equipment, parts, service, warranty and training for Komptech equipment. In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a Determination Memo citing that there is only one source for the necessary goods and services.
Contract Term
The initial one-year contract term shall begin on or about June 1, 2017, and end on May 31, 2018. Provisions of the contract include an option to extend the term of the contract for up to two additional years, in one-year increments, which may be exercised by the City Manager or his designee.
Financial Impact
Expenditures shall not exceed $48,000 over the life of the contract, with an estimated annual expenditure of $16,000. Funds are available in the Public Works Department's budget.
Location
The Compost Facilitiy is located at the Resource Innovation Campus, 3060 S. 27th Ave.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.