Title
Water Services Department Zone 3D and 4A Improvements Program - Engineering Services - WS85100047 (Ordinance S-45032)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Brown and Caldwell, Inc. to provide Engineering Services that include program management and possible construction administration and inspection (CA&I) services for the Water Services Department Zone 3D and 4A Improvements Program. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $9 million.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is for the City to assist with supplementing the potable water distribution system in the event of restrictions placed on Colorado River water. The City treats Colorado River water at the Union Hills and Lake Pleasant Water Treatment Plants (WTPs). Should restrictions occur, these two WTPs could be impacted, and there could be a water shortfall in the areas supplied by these two WTPs. The study looked at alternatives and recommended several major upgrades to the water system, including booster pump and pressure reducing valve stations, and 42-inch to 60-inch water transmission mains.
Brown and Caldwell, Inc.'s services include, but are not limited to: providing program management services for oversight during design and construction of the Zone 3D and 4A booster pump stations (BPS), pressure reducing valve stations (PRV), and water transmission main improvements. Program management services include coordination, organization, providing technical assistance, and overseeing the resources required to ensure the program is completed successfully.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Six firms submitted proposals and are listed below:
Selected Firm:
Rank 1: Brown and Caldwell, Inc.
Additional Proposers:
Rank 2: HDR Engineering, Inc.
Rank 3: Carollo Engineers, Inc.
Rank 4: Jacobs Engineering Group, Inc.
Rank 5: Dibble & Associates Consulting Engineers, Inc.
Rank 6: PMA Consultants, LLC
Contract Term
The term of the agreement is two years from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Brown and Caldwell Inc. will not exceed $9 million, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to the execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
- Deer Valley WTP, 30th and Dunlap Avenues.
- 24th Street WTP, 24th Street and Arizona Biltmore Circle.
- BPS and PRV Station at Central Avenue and Deer Valley Road.
- BPS at 32nd Street and Bell Road.
- Water transmission main from 24th Street WTP to 32nd Street and Shea Boulevard.
- Water transmission main from 32nd Street and Shea Boulevard to 32nd Street and Bell Road.
- Water transmission main on 35th Avenue from Thunderbird Road to Grovers Avenue.
Council Districts: 1, 2, 3 and 6
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.