Title
Building Automation System Services - IFB PCC 22-001 - Request for Award (Ordinance S-50034)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with Pueblo Mechanical and Controls, LLC., and Havel division of Shambaugh & Son L.P. to provide building automation system services for the Phoenix Convention Center Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $4,000,000.
Report
Summary
The contract will provide Building Automation System (BAS) services to the Phoenix Convention Center Department (PCCD). The BAS systems control and monitor various energy-consuming devices such as heating and cooling equipment, smoke control, lighting, access control, and alarm monitoring. PCCD has multiple facilities with aging BAS systems that need to be assessed, engineered, integrated, modified, programmed, and installed on an as-needed basis. Additionally, these contracts will support multiple building automation related capital improvement projects totaling approximate $3.5 million dollars over the contract period. These include a complete HVAC access control replacement for the South Building, Herberger Theater and Symphony Hall, network and software upgrades to the North and West Buildings, and a Convention Center campus wide access control card reader upgrade project.
Procurement Information
An Invitation for Bid PCC 22-001 procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Two vendors submitted bids deemed to be responsive to posted specifications and responsible to provide the required goods and services. Following an evaluation based on hourly labor rate and discount percentage off list price, the procurement officer recommends award to the following vendors:
Selected Bidders:
Bidder A: Pueblo Mechanical and Controls L.L.C.
On-Site Labor Rate 24/7 $100.00/HR
On-Site Emergency Response $135.00/HR
Off-Site Labor Rate 24/7 $100.00/HR
Off-Site Emergency Response $135.00/HR
Percentage off Schneider Parts 60 Percent
Percentage off non-Schneider Parts 60 Percent
Bidder B: Havel division of Shambaugh & Son L.P.
On-Site Labor Rate 24/7 $110.00/HR
On-Site Emergency Response $154.00/HR
Off-Site Labor Rate 24/7 $94.00/HR
Off-Site Emergency Response $132.00/HR
Percentage off Schneider Parts 63.5 Percent
Percentage off non-Schneider Parts 34 Percent
Contract Term
The contracts will begin on or about Aug. 1, 2023, for a five-year term with no options to extend.
Financial Impact
The value of the contracts will not exceed $4,000,000.
Funding is available in the Phoenix Convention Center Department Operating and/or Capital Improvement Program budgets.
Location
Council Districts: 7 and 8
Department
Responsible Department
This item is submitted by Interim Deputy City Manager John Chan and the Phoenix Convention Center Department.