Title
Professional Development Training for Head Start Birth to Five Program - Qualified Vendors List (Ordinance S-45151)
Description
Request to authorize the City Manager, or his designee, to approve adding responsive offerors to the existing Qualified Vendors List (QVL) and enter into contracts to provide professional development training services for the Head Start Birth to Five Program. Further request authorization for the City Controller to disburse all funds related to this item for the life of the contract. The aggregate value of all contracts will not exceed $500,000 over the life of the QVL. There is no impact to the General Fund.
Report
Summary
The Head Start program delivers services to children and families in core areas of early learning, health and family well-being while engaging parents as partners. The program has an ongoing need to provide information and professional development opportunities for parents, staff and community partners through professional speakers and trainers.
On Jan. 11, 2018, the Human Services Department issued Request for Qualifications, RFQu-17-EDU-9 for Professional Development Services for the Head Start Birth to Five Program Training and Conferences. Fourteen offerors were determined to be responsive and placed on the QVL.
On Aug. 31, 2018, RFQu-18-EDU-24 was issued to solicit additional qualified trainers to expand HSD's offerings for professional development. This is the second opening of this QVL.
The Human Services Department (HSD) is seeking to add the responsive offerors to the established QVL.
Procurement Information
RFQu-18-EDU-24, was conducted in accordance with City of Phoenix Administrative Regulations 3.10. HSD received a total of 10 offers on Sept. 28, 2018. Nine of the offers were determined to be responsive to the solicitation requirements.
The Procurement Officer evaluated all offers for Pass/Fail criterion on the following minimum qualifications:
- Five years of experience.
- Professional license.
- Certificate, credential, degree in area of expertise or authored a publication.
- Provided a minimum of one professional development event or five hours of technical assistance each year for three years.
- Positive reference checks.
- No active exclusions found on the System for Award Management.
- Good standing with the Arizona Corporation Commission.
The following offerors met all solicitation criteria and are recommended to be included on the QVL:
American Lung Association
Association for Supportive Child Care, Inc.
Gurian Institute, LLC
Habits & Lifestyles, LLC
Native American Fatherhood and Families Association
Poggi Designs, Inc.
Prevent Child Abuse Arizona
Scholastic, Inc.
SOS Technology, LLC dba SOS Consulting
Contract Term
The term of the QVL will be in effect through April 4, 2023, with no options to extend.
Financial Impact
Contracts will be executed on an as-needed basis and the aggregate value of all contracts will not exceed $500,000 over the life of the QVL. Funding is available from the U.S. Department of Health and Human Services. No additional General Funds are required. The new vendors will be paid with the funds authorized in Ordinance S-44441.
Concurrence/Previous Council Action
The City Council adopted Ordinance S-44441 on April 4, 2018.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Human Services Department.