Title
Parts Washer Maintenance and Repair - Requirements Contract - IFB 19-131 (Ordinance S-45956)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Safety-Kleen Systems, Inc. and Triple R Investments LLC dba Boyd Equipment to provide parts washer maintenance and repair services on a Citywide basis. Further request authorization for the the City Controller to disburse all funds related to this item. The five-year aggregate value of the contracts will not exceed $355,000.
Report
Summary
These contracts will provide maintenance and repair services for the City's industrial-sized parts washers. Parts washers remove substances like brake cleaner, oil, gas, and grease from various parts/components of City-owned equipment. Typical parts cleaned by the Public Works and Water Services departments include fasteners, nuts, bolts, screws, diesel engine blocks and related parts, rail bearings, and turbine gear boxes for automotive assemblies. The Phoenix Police Department's Air Support Unit also utilizes parts washers to remove oils and dirt from parts for their fleet of helicopters and aircraft. These contracts will be available to all departments, with Public Works and Water Services departments being the major users.
Procurement Information
Invitation for Bid (IFB) 19-131 was conducted in accordance with Administrative Regulation 3.10. There were two offers received by the Finance Department's Procurement Division on July 9, 2019. Both offers are recommended for award to the lowest-priced offeror for each item. The Deputy Finance Director recommends that Safety-Kleen Systems, Inc., and Triple R Investments LLC dba Boyd Equipment be accepted as responsive and responsible offers.
Contract Term
The five-year term will begin on or about Sept. 1, 2019.
Financial Impact
The aggregate value will not exceed $355,000, with an estimated annual expenditure of $71,000. Funds are available in various department budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.