Title
Purchase of Stormwater Push Camera - RFQ-1819-WES-154 (Ordinance S-45573)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Haaker Equipment Company to provide a stormwater push camera including a two-year warranty (labor, parts and shipping) for the Water Services Department - Stormwater Division effective May 1, 2019. The total requested amount for approval is $32,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The City is seeking a five-year contract for a stormwater push camera, which includes labor, parts and shipping. A push camera is one of the tools used to inspect storm drains and identify illegal flows and connections. The City of Phoenix has a Municipal Separate Storm Sewer System (MS4) Permit issued by the Arizona Department of Environmental Quality (ADEQ), which authorizes discharge of stormwater to receiving waters. One of the permit requirements is to manage an Illicit Discharge Detention and Elimination (IDDE) program, to find and eliminate sources of illegal discharges to the MS4. The Water Services Department's current push camera has reached its life expectancy and needs to be replaced.
Procurement Information
Solicitation RFQ-1819-WES-154 was conducted in accordance with Administrative Regulation 3.10. Two quotes were received. One was from Haaker Equipment Company and the other from All Safe Industries, Inc. All Safe's push camera was found to be unable to withstand extension/retraction forces and is only intended to maneuver through small horizontal pipes.
Haaker's quote met the needs of the City and matched the Scope of Work requirements. Reference checks were conducted and the vendor received high praise from other government agencies that have used its services. The quote price for Haaker Equipment Co. is as follows:
Stormwater Push Camera: $23,936.47
Two-Year Warranty: $2,393.64
Future Parts: $5,669.89
Contract Term
The five-year contract shall begin on or about May 1, 2019, with an end date of April 30, 2024.
Financial Impact
The total cost will not exceed $32,000. Funds are available in the Water Services Department's operating budget.
Location
City of Phoenix 23rd Avenue Wastewater Treatment Plant
Council District: 7
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Service Department.