Title
Hazardous Materials Meters - Requirements Contract - IFB 21-085 (Ordinance S-47644)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Advetage Solutions LLC, All Safe Industries, Inc., and Safeware, Inc. to provide hazardous materials meters and accessories for the Fire Department. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $1,165,000.
Report
Summary
The City of Phoenix Fire Department (PFD) Special Operations division requires the use of hazardous materials meters as a critical part of their operation. These meters are used by emergency response personnel to detect dangerous industrial chemicals, explosive gasses, radiation, white powders, and many other substances. Hazardous materials meters allow PFD to identify dangerous substances and mitigate those hazards to protect the public. PFD's current fleet of meters are outdated, both physically and technologically, and would pose a risk to emergency personnel and the public if not replaced. The contract will allow the Fire Department to purchase meters from the manufacturers FLIR, MX908, Thermo Fisher Scientific, and RAE Systems.
Procurement Information
IFB 21-085 was conducted in accordance with Administrative Regulation 3.10. There were seven offers received by the Procurement Division on April 9, 2021 which were evaluated on price, responsiveness to specifications, and responsibility to provide the required goods and services. The bid notification was sent to 321 suppliers and was publicly posted and available for download from the City's website. Two offers were deemed non-responsive to the requirements of the solicitation.
The Deputy Finance Director recommends that the offers from Advetage Solutions LLC, All Safe Industries, Inc., and Safeware, Inc. be accepted as the lowest-priced, responsive, and responsible offers. Multiple awards are recommended to ensure the lowest overall cost to the City.
Contract Term
The five-year contract term shall begin on or about June 2, 2021.
Financial Impact
The aggregate contract value will not exceed $1,165,000. Funds are available in the Fire Department's operating budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Jeff Barton and the Fire Department.