Title
Contract for Emergency Replacement of Hardwood Gymnasium Floor at Goelet A.C. Beuf Community Center (Ordinance S-46186)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Arizona Hardwood Floor Supply, Inc. for an emergency one-time purchase to replace the hardwood gymnasium floor at the Goelet A.C. Beuf Community Center for the Parks and Recreation Department. The total amount will not exceed $180,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Arizona Hardwood Floor Supply, Inc. has a current contract with the City to maintain and re-finish hardwood floors for the Parks and Recreation Department. While providing regular services under that agreement, it was discovered there was standing water underneath the Goelet A.C. Beuf Community Center gymnasium wood floor, caused by a leak from the condensation line of a rooftop air conditioner, which damaged the gymnasium floor beyond repair. In response to the critical need to have the gymnasium available for programs and avoid allowing moisture with the potential of mold to remain trapped under the wood floor, the replacement must be completed as quickly as possible. These services will ensure the community center gymnasium is available as soon as possible, to support programs which are provided to the residents of Phoenix at this location.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as a result of an approved Emergency Determination Memo allowing Arizona Hardwood Floor Supply, Inc. to perform the removal and replacement of the hardwood gymnasium floor at Goelet A.C. Beuf Community Center.
Contract Term
This is a one-time purchase and the work will be completed on or about March 31, 2020.
Financial Impact
Expenditures will not exceed $180,000. Funds are available in the Parks and Recreation Department's Capital Improvement Program budget.
Location
3435 W. Pinnacle Peak Road
Council District: 1
Department
Responsible Department
This item is submitted by Acting Deputy City Manager Toni Maccarone and the Parks and Recreation and Finance departments.