Title
Planning and Development Fee Study Contract RFP GGS-26-0177- Request for Award (Ordinance S-52913) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with MGT Impact Solutions, LLC to provide Planning and Development Fee Study for the Planning and Development Department (PDD). Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $250,000.
Summary
This contract will provide specialized consulting services to conduct a comprehensive user fee study and develop long-term financial sustainability strategies. The services include professional services for project administration, technical analysis, stakeholder engagement and recommendations that modernize and stabilize PDD’s fee structure.
The contractor will evaluate all PDD user fees, assess the true cost of service delivery and recommend a fair, transparent and industry-aligned fee model. This work will be used to guide future policy decisions, inform Council actions, support budget planning and ensure that PDD’s services are adequately funded without placing undue burden on customers. The contractor will also identify strategies to improve PDD’s financial resiliency in response to shifting economic conditions, technological changes and customer service demands and include reassessment of operational costs, evaluation of impacts of digital processes and incorporation of new technologies integral to service delivery.
Procurement Information
A Request for Proposal was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Three vendors submitted proposals deemed responsive and responsible. An evaluation committee of City staff evaluated those offers based on the following criteria with a maximum possible point total of 1000:
Method of Approach(0-400 points)
Qualification and Experience (0-300 points)
Capacity (0-200 points)
Price (0-100 points)
After reaching consensus, the evaluation committee recommends award to the following vendor:
MGT Impact Solutions, LLC (total 866 points).
Contract Term
The contract will begin on or about July 1, 2026 for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $250,000.
Funding is available in the Planning and Development Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Planning and Development Department.