Title
100 W. Washington Renovation - Owner's Representative Services - CP10500007 (Ordinance S-48995)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Rider Levett Bucknall, LTD. to provide Professional Services that include Owner's Representative services for the 100 W. Washington Renovation project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $3,000,000.
Further request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Additionally, request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to provide a replacement facility for the current police headquarters, which is obsolete and insufficient at 156,000 square feet. The current headquarters was built when Phoenix had one-third its current population. A Needs Assessment was completed in 2019 and the study was updated in 2022. the study has a 20-year horizon and anticipates approximately 470,000 square feet of space to accommodate the long-term needs of the City's police headquarters functions. The renovated 100 West facility will provide functional, efficient space that caters to the unique needs of the dedicated staff who provide 911 and other police services to the community.
Rider Levett Bucknall, LTD.’s services include, but are not limited to: providing expertise, advice, cost estimating and value engineering services during the design/pre-construction phase, as well as monitoring of the renovation and expenditures during the construction phase for the 27-story, approximately 500,000 square foot office tower and parking structures.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Five firms submitted proposals and are listed below.
Selected Firms
Rank 1: Rider Levett Bucknall, LTD.
Additional Proposers
Rank 2: Kitchell/CEM, Inc.
Rank 3: Hill International, Inc.
Rank 4: bo ARCH, LLC
Rank 5: Albers Management & Design Services
Contract Term
The term of the agreement will not exceed five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Rider Levett Bucknall, LTD. will not exceed $3,000,000, including all subconsultant and reimbursable costs.
Funding is available in the Phoenix Convention Center Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
100 W. Washington St.
Council District: 7
Department
Responsible Department
This item is submitted by Deputy City Managers Inger Erickson and Mario Paniagua, the Phoenix Convention Center Department, and the City Engineer.