Title
Motorized Rigging Maintenance, Service and Repair (Ordinance S-48043)
Description
Request to authorize the City Manager, or his designee, to enter into contract with Orbit Industrial Service & Maintenance LLC. to provide motorized rigging maintenance, service and repair at Orpheum Theatre and Symphony Hall for the Phoenix Convention Center Department (PCCD). The agreement is for five years and the aggregate value of the contract will not exceed $226,000; $103,200 for annual maintenance and gear motor oil changes and $122,800 for parts and labor for as-needed repairs. Request further authorization for the treasurer to accept, and the City Controller to disburse, all funds related to this item.
Report
Summary
The PCCD is seeking to enter into a contract with Orbit Industrial Service & Maintenance LLC. to provide motorized rigging maintenance, service and repair at the Orpheum Theatre and Symphony Hall theatrical venues. The service includes annual maintenance and biannual gear motor oil changes at both locations and parts and labor on an as needed basis. The services will ensure the motorized systems are operationally reliable, efficient, and safe.
Procurement Information
The recommendation is in accordance with the City of Phoenix Administrative regulation 3.10, following the Invitation for Bid (IFB) procurement process. There was one bid received by the PCCD Financial and Procurement Services section on Aug. 20, 2021. The offer was evaluated on price, responsiveness to specifications, and responsibility to provide the required service. The price was determined to be fair and reasonable. The solicitation notification was publicly posted and available for download from the City's website.
- Orbit Industrial Service & Maintenance LLC. #1: $20,640 annually.
Contract Term
The contract term is for five years.
Financial Impact
The aggregate value will not exceed $226,000 over the life of the five year contract. Funds are available in the PCCD operating budget.
Location
Orpheum Theatre, 203 W. Adams St.
Symphony Hall, 75 N. 2nd St.
Council Districts: 7, 8
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Phoenix Convention Center Department.