Title
Wastewater Collection System Emergency Repair and Replacement Program - Engineering Services - WS90500232 (Ordinance S-50201)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Brown and Caldwell, Inc. to provide Engineering Services that include design and construction administration and inspection for the Wastewater Collection System Emergency Repair and Replacement Program project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $2 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to provide sufficient resources to respond immediately to emergency needs 24 hours a day, seven days a week. The firm shall respond to the designated location within one and one-half hours. Engineering services will be related to the construction and post-construction phases of required emergency repairs for the Wastewater Collection System Emergency Repair and Replacement Job Order Contract program. Repairs can be small items to major construction projects. Services will consist of minor design, project administration, resident engineering during construction, and special services for both construction and post-construction.
Brown and Caldwell, Inc.'s services include, but are not limited to: respond to the emergency site or designated coordination location within one and one-half hours of the request unless otherwise indicated; provide construction administration services, resident engineer services and act as the City’s representative; work with the contractor to assess emergency situations and develop a repair solution; confirm contractor’s work progress and quantities of work completed are on schedule and meet standards; review contractor cost proposals, work submittals, shop drawings, Requests for Information, program/project change requests, payment applications, and other reviews as directed by City; develop project schedule with the contractor and conduct pre-construction meetings as appropriate; administer the construction schedule; hold meetings as appropriate with contractor, City staff, impacted third parties, utilities, and regulatory agencies; assist the contractor in obtaining permits and approvals for the work; provide on-site inspection and review of work to ensure the quality of the executed work and verify the work is in accordance with construction documents and specifications; produce/provide repair recommendations and design documents as appropriate; and prepare studies and design reports as appropriate.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Two firms submitted proposals and are listed below:
Selected Firm
Rank 1: Brown and Caldwell, Inc.
Additional Proposer
Rank 2: Entellus, Inc.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Brown and Caldwell, Inc. will not exceed $2 million, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Ginger Spencer and Alan Stephenson, the Water Services Department and the City Engineer.