Title
Cancer Screening Services Contract RFP HR 21-020 - Request for Award (Ordinance S-48667)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Vincere Physicians Group to provide cancer screening services to City employees. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $15,000,000.
Summary
This contract is needed to provide cancer screening services to city employees whose occupations make them a high risk for cancer. As an example, cancer is the number one cause of death among firefighters, accounting for approximately 32 percent of firefighter deaths. The City has approximately 1,687 firefighting staff ranging from firefighter recruit to the Fire Chief that may be eligible for these cancer screening services.
The initial assessment of an employee will consider the occupational risk of cancer to determine if a consultation is warranted. Appointments will be prioritized by occupational risk factors and employees at greater risk will be prioritized over those with less risk. Services include dermatology exams, low-dose CT scans, MRIs, ultrasounds, endoscopies, colonoscopies, blood draws and other testing to screen for cancers.
Procurement Information
A Request for Proposal procurement, RFP HR 21-020, was processed in accordance with City of Phoenix Administrative Regulation 3.10.
One vendor submitted a proposal deemed responsive and responsible. The Notice of Solicitation was emailed to 732 vendors registered in procurePHX. An evaluation committee of City staff evaluated the offer based on the following criteria with a maximum possible point total of 1,000.
Qualifications and Experience 0 - 350 points
Method of Approach 0 - 350 points
Pricing 0 - 300 points
After reaching consensus, the evaluation committee recommends award to the following vendor:
Vincere Physicians Group 930 points
A Best and Final Offer (BAFO) was conducted but a price reduction did not result.
Contract Term
The contract will begin on or about Jul. 1, 2022, for a five-year term.
Financial Impact
The aggregate contract value will not exceed $15,000,000. Funding is available in the Human Resources department’s operating budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Human Resources Department.