Title
Auctioneering Services Contract - COOP 24-0209 - Request for Award (Ordinance S-50959)
Description
Request to authorize the City Manager, or his designee, to enter into a cooperative agreement with Sierra Auction Management, Inc., to provide Auctioneering Services for departments Citywide. Further request to authorize the City Treasurer to accept, and the City Controller to disburse, all funds related to this item. This contract is estimated to generate $8,500,000 in revenue over the term of the contract.
Report
Summary
This contract will provide auctioneering services to all City departments. Auction services are required to meet the controls required by Administrative Regulation (A.R.) 5.13, to protect the City's investments in fixed, sensitive and low value property. City departments will transfer property to the contractor for auction and the contractor will collect auction proceeds, and in turn remit proceeds to the City.
Procurement Information
In accordance with A.R. 3.10, standard competition was waived as a result of an approved Determination Memo based upon the following reason: Special Circumstances - Alternative Competition. The State of Arizona Auctioneering Services contract was awarded using a competitive process consistent with the City's procurement processes set forth in the Phoenix City Code, Chapter 43.
Contract Term
The contract will begin on or about June 12, 2024, and end June 24, 2027 with a one year option to extend.
Financial Impact
The contract is estimated to generate an aggregate revenue of $8,500,000 for the City over the contract term.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.