Title
Handtevy Application for ePCR Tablets Contract - RFA-24-0036 - Request for Award (Ordinance S-52853) - Citywide
Description
Request to authorize the City Manager, or the City Manager's designee, to amend Ordinance S-52679 to include a request for exceptions to the indemnity and assumption of liability provisions of Phoenix City Code Section 42-18. The original request was to enter into an agreement with Pediatric Emergency Standards Inc. to provide the Handtevy Pediatric Resuscitation System for the Fire Department. Further request to authorize the City Controller to disburse all funds related to this item. No additional funds are needed; request to continue using Ordinance S-52679.
Report
Summary
On March 25, 2026, the City Council approved the contract with Pediatric Emergency Standards Inc. to provide the Handtevy Pediatric Resuscitation System. The negotiated contract includes indemnity and assumption of liability provisions that require an exception to Phoenix City Code Section 42-18. Upon approval, Ordinance S-52679 will be amended to include an exception to the indemnity and assumption of liability provisions of Phoenix City Code Section 42-18.
This contract will provide an application system from Pediatric Emergency Standards Inc. to be installed on the Electronic Patient Care Report (ePCR) tablet. The Handtevy Pediatric Resuscitation application is designed to give clinical teams and EMS systems rapid access to lifesaving dosing information while documenting every action in real time. Phoenix Fire Department paramedics will have real-time access to Phoenix Fire Department protocols and treatment guidelines, customized medication dosages, and equipment sizing information with one touch on the Handtevy Application. All of this information will be accessible while responding to a call, helping EMS teams operate more efficiently upon patient contact.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition. The Phoenix Fire Department conducted research and determined that Pediatric Emergency Standards Inc. is the sole source provider of the Handtevy Pediatric Resuscitation System. Handtevy offers exclusive features, including hybrid dosing methods and mobile integration with ePCR that are not available from any other supplier. Its comprehensive pediatric-to-adult coverage, specialized instructor training, and custom equipment make it the only solution that meets the Department's clinical and operational needs.
Contract Term
The contract will begin on or about June 1, 2026, for a three-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $100,000 for the three-year aggregate term. Funding is available in the Fire Department's Operating budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Handtevy Application for ePCR Tablets Contract - RFA-24-0036 - Request for Award (Ordinance S-52679) on March 25, 2026.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Fire Department.