Title
Swank Movie Licensing USA - Requirements Contract - RFA 18-026 (Ordinance S-44930)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Swank Motion Pictures, Inc., doing business as Movie Licensing USA, to provide movie licensing services for the Library Department. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $24,000, including applicable taxes, with the estimated annual expenditure of $4,800.
Report
Summary
Phoenix Public Libraries offer a variety of free family fun activities to the community and showing movies is one of those activities. This contract will provide the Library Department with a public performance site license which allows all 17 library locations to show entertainment movies in a public setting without copyright infringement.
In accordance with the Administrative Regulation 3.10, normal competition was waived as the result of a Determination Memo citing the licensing requirements for copyrighted materials governed by the Federal Copyright Act.
The Deputy Finance Director recommends that the contract with Swank Motion Pictures, Inc., doing business as Movie Licensing USA, be accepted.
Contract Term
The five-year contract term shall begin on or about Sept. 19, 2018.
Financial Impact
The aggregate contract value will not exceed $24,000, including applicable taxes, with the estimated annual expenditure of $4,800. Funds are available in the Library Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Library and Finance departments.