Title
Envelopes Contract - IFB 23-070 Request for Award (Ordinance S-49718)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Southland Envelope Company to purchase various envelopes for the Finance, Police and City Clerk departments. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $171,600.
Report
Summary
This contract will provide standard mailing envelopes and specialty printed envelopes for the Finance, Police and City Clerk departments. The various departments will use these envelopes to mail correspondence, invoices, and statements to City of Phoenix residents and vendors. Additionally, the contract will also provide printed envelopes, such as parking violation envelopes, citizen mail-in response envelopes, and self-addressed court payment plan envelopes.
Procurement Information
An Invitation for Bid procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
One vendor submitted a bid deemed to be responsive to posted specifications and responsible to provide the required goods and services. Following an evaluation based on price, the procurement officer recommends award to the following vendor:
Selected Bidder
Southland Envelope Company
Contract Term
The contract will begin on or about June 15, 2023, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $171,600. Funding is available in the Finance, Police and City Clerk department budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance, Police and City Clerk departments.