Title
John Deere Replacement Parts and Repair Services - IFB 18-051 - Amendment (Ordinance S-49562)
Description
Request to authorize the City Manager, or his designee, to amend Contract 147559 with Arizona Machinery LLC by extending the contract term through Oct. 30, 2023; and to add $25,000 in spending authority, for a new aggregate contract value not to exceed $925,000. Further request to authorize the City Controller to disburse all funds related to this item.
Report
Summary
This contract provides the Parks and Recreation Department with labor, materials, and supplies to maintain and repair John Deere equipment to ensure the safe and efficient operation of equipment used at various City park locations. The six-month extension will permit time to seek another five-year agreement, while still allowing the department's end-users to have product selections and the best overall pricing discounts without an interruption in service.
Contract Term
The current contract term is for five years, effective on May 19, 2018, and set to expire on April 30, 2023. Upon approval, the contract will be extended through Oct. 30, 2023.
Financial Impact
The aggregate value of the contract will not exceed $925,000. The additional funding of $25,000 is available in the Parks and Recreation Department’s budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
- John Deere Replacement Parts and Repair Services-Contract 147559 (Ordinance S-44589) on May 19, 2018.
- John Deere Replacement Parts and Repair Services-Contract 147559 (Ordinance S-46874) on Aug. 26, 2020.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Parks and Recreation Department.