Title
Industrial-Commercial Doors Service and Supply - Requirements Contract - IFB 18-205A (Ordinance S-48236)
Description
Request to authorize the City Manager, or his designee, to allow additional expenditures under Contract 148635 with DH Pace Company Inc., and Contract 148636 with Miner LTD for the purchase of Industrial-Commercial Doors Service and Supply for Citywide use. Further request authorization for the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $2,578,000.
Report
Summary
This contract provides the City of Phoenix with equipment, labor and materials to perform all operations necessary to implement a preventative maintenance program, as-needed repairs, and replace existing door systems, as necessary, to approximately 800 industrial-commercial doors for Citywide buildings/facilities protection and security. The contract is utilized Citywide, with primary usage by Public Works and the Fire departments, who have seen increases in service and repairs, mainly due to the aging infrastructure of their facilities. Due to these unforeseen circumstances, the original contract amount was under-estimated and additional funds are now necessary.
Contract Term
The contract term is Nov. 1, 2018 through Oct. 31, 2023.
Financial Impact
Upon approval of $2,578,000 in additional funds, the revised aggregate value of the contract will not exceed $5,078,000. Funds are available in various departmental budgets.
Concurrence/Previous Council Action
This contract was originally approved by City Council on Oct. 17, 2018.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.