Title
Air Conditioning/Cooler Equipment and Parts, Contract Extension (Ordinance S-44830)
Description
Request to authorize the City Manager, or his designee, to extend contracts 137347 (United Refrigeration, Inc.), 137348 (TRANE, US, Inc.), 137349 (American Refrigeration Supply, Inc.), 137350 (Ferguson HVAC - Air Cold) and 137351 (Refrigerator Supplies Distributor) and increase funding by an additional amount of $1,405,000 so that these vendors can continue to provide HVAC related equipment and parts to all City departments. Further request authorization for City Controller to disburse all funds related to this item.
Report
Summary
The requested extension and additional funding of these contracts is critical and essential to the continued business and operations of the City of Phoenix's citywide building HVAC systems, including Public Works, Fire, Police, Water, Library, Human Services, Parks, Neighborhood Services, Information Technology, Aviation, Convention Center and Housing departments. Additional time is needed to review citywide needs in an effort to complete a competitive, multi-year solicitation for contract award.
Contract Term
The contracts will be on a month-to-month basis through Oct. 31, 2019.
Financial Impact
The contracts value will increase by an estimated $1,405,000 annual expenditure and the total revised aggregate contract value shall not exceed $4,857,842.58. The appropriate funding is available in the various departments budgets listed above.
Concurrence/Previous Council Action
These contracts were the result of IFB 14-037, and were formally funded through council, original payment authority (S-40303), and subsequent approved requests (S-41807-AB), (S-41897-BX), (S-42373-AY), and (S-42565-AB).
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.